Archival Management

The Graduate Academic Certificate in Archival Management will provide students with the theoretical and practical background necessary to undertake careers in a variety of archival settings such as corporate archives, government archives and collecting repositories.

Because archivists approach the field from a variety of backgrounds this certificate will appeal to students in many of the humanities disciplines as well as students in the College of Information.

Core courses in the certificate are tailored to archival knowledge domains as outlined by the Academy of Certificated Archivists. Upon completion of the certificate, students will be    eligible to become provisionally certified through examination by the Academy of Certified Archivists.



Archival Management Audience:

 Library and Information Science Professionals: Master’s degreed professionals or degree seeking students who want to develop expertise in the management of archival materials for use as a practitioner, manager of an archival repository or administrator who oversees archival functions. 

Other Professionals: Master's degreed individuals or degree seeking students who want to develop or enhance their knowledge of archival studies through graduate coursework, or supplement their academic studies by preparing for a possible career in Archival Management.


Who Needs this Certificate?

  • Students interested in preserving history in all its recorded formats through a career as an archivist, manuscript curator, digital archivist, special collections librarian, or archival repository manager
  • Future leaders in archival, digital and preservation related research
  • Librarians and archivists who want to update their archival skills
  • Anyone seeking to supplement their graduate education with valuable professional skills

Why is this Certificate so Valuable?

  • Core courses have been reviewed for conformance to the Academy of Certified Archivists’ Role Delineation Statement. Students who complete the required courses will be prepared to take the Certified Archivists examination.
  • Core courses are taught by archivists with a variety of experience, including research libraries, historical societies, non-profit organizations and presidential libraries.

Course Requirements:

INFO 5240 Archival Arrangement and Description. 3 hours. 
This course provides an overview of the theoretical and methodical principles of archival arrangement and description. Emphasis is placed on practical issues related to arrangement and description of physical and electronic records, in addition to best practices. Includes mock arrangement and description exercises, review of professional literature, and relevant technology instruction. (Pre-requisite- INFO 5371).

INFO 5371 Archives and Manuscripts. 3 hours. 
This course examines the major organizing concepts which guide modern archival and manuscript practices. Students utilize archival history and theory to understand the purpose of archives in society. Practices such as appraisal, arrangement and description, preservation, outreach, ethics, and management are examined in an archival context.

INFO 5375 Archival Appraisal. 3 hours. 
Appraisal theory and techniques are used by archivists to determine the “archival value” of records, manuscripts and photographs. An archivist’s determinations in the appraisal process significantly affect what materials are kept or discarded by archival repositories. Explores the history of archival appraisal, the factors that archivists use to determine the value of records, how appraisal decisions are influenced by institutional missions and the long-term effects of different appraisal methods on the historical record.  (Pre-requisite- INFO 5371)

Elective Courses - students must complete at least two of the following:

INFO 5090 Practicum and Field Study. 3 hours. 
Supervised practice work and field study (120 clock hours minimum) in a cooperating library, learning resources center or information agency, plus seminar conferences and summary report. For students without prior field experience. The Practicum or Field Study must pertain to Archival Management. 

INFO 5230 Records Management. 3 hours. 
Operations in preparation, dissemination, organization, storing and retrieval with emphasis on records control and utilization. Preservation and security problems; retention, transfer and disposal. Planning and supervising records management programs. Departmental functions and organization. Data-processing applications and online systems.

INFO 5290 Special Collections and Archives. 3 hours. 
Selection, acquisition, preservation and use of special materials of all kinds, including special subject and form materials, rare materials and manuscripts, archival materials and other materials requiring special control and handling. Organization and administration of special collections and archives.

INFO 5295 Preservation. 3 hours. 
Introduction to preservation management and techniques. Lectures and discussions of management practices, including stack management, collection development decisions and disaster preparedness. Laboratory work, including identification of book structures and hands-on experience with such basic preservation techniques as paper cleaning, paper mending and protective housing.

INFO 5841 Digital Curation Fundamentals. 3 hours. 
This course introduces fundamental concepts, practices, procedures, processes, and vocabulary for the entire lifecycle of digital materials from creation through appraisal, ingest, and storage, to access and reuse. It covers: history and background; concepts and principles; community standards and practices; challenges and issues; and basic techniques for curating and managing digital data.

INFO 5842 Digital Curation Tools and Applications. 3 hours. 
This course covers the technical infrastructure including systems and services necessary for digital curation. In particular, it focuses on techniques, tools, and applications for curating digital data. Topics covered include creating and executing an action plan for archiving digital data (assets or information), deciding what to store, consolidating multiple file versions, and creating metadata. It explores institutional and disciplinary repositories and underlying technical platforms including DSpace, Fedora Commons, and EPrints.

INFO 5960: Collections Conservation. 3 hours.  
*INFO 5960 courses vary by topic. The course must be Collections Conservation in order for the course to count towards the Archival Management certificate.

INFO 5900: Special Problems. 3 hours. 
This course must be negotiated with the instructor and your advisor. 

Once You Are Admitted

Once admitted, you will be assigned an advisor who will assist you in getting enrolled for classes and beginning the Graduate Academic Certificate Program.

Note: If you are a current IS Master’s student and you are applying for a GAC, please complete the Application for Concurrent Graduate Academic Certificate Programs (EUID and UNT password login required) so that your academic certificate program will show up on your transcript. If you do not complete the form before your graduating semester, the Toulouse Graduate School will not accept your request for the certificate.

Academic Certificate Completion Form and Request to Receive Your Certificate

Once you complete your course work, please submit the Request for Graduate Academic Certificate of Completion form to receive your certificate.

Contact Information:

Title Contact E-mail
Coordinator Morgan Gieringer
Asst. Dir., Student Support Services Rachel Hall
Department Chair Dr. Jiangping Chen